Minutes of QUARTERLY MEETING held at FLINT TOWN HALL on FRIDAY 16th APRIL 2010
COUNCILLOR MR JOHN CONNAH (Vice Chairman) (Presiding)
THE ATTENDANCE AND APOLOGIES LIST WAS AS FOLLOWS:
|Officers||John Connah (Vice Chair)Alan Gunn (President)
Robert Robinson (Secretary)
|Dorothy Bulled (Chair)|
|ABERGELE TOWN COUNCIL||Tina Earley (Clerk)Richard G Waters
Brian C Roberts
|ARGOED COMMUNITY COUNCIL||M Jones D White||Michael Iles|
|BANGOR CITY COUNCIL||Derek Hainge|
|BAY OF COLWYN TOWN COUNCIL||John Roberts (Clerk)|
|BROUGHTON & BRETTON/HWARDEN COMMUNITY COUNCIL||R N Barnes|
|BUCKLEY TOWN COUNCIL||John Woolley (till 11.30am)Nicky Ditcheven||Wendy Mallin|
|CAERWYS COMMUNITY COUNCIL||Jonothan Webb|
|CAIA PARK COMMUNITY COUNCIL WREXHAM|
|CONNAH’S QUAY TOWN COUNCIL||Ron HillBrian Bone||Carl GraingerGary Feather
|CONWY TOWN COUNCIL||Mrs K Graham|
|DENBIGH TOWN COUNCIL||Raymond BartleyIan Davies
|Peter GlynnMedwyn Jones (clerk)|
|FLINT TOWN COUNCIL||Terry RenshawLorna Jones
Nigel Jones (Clerk)
|HOLYWELL TOWN COUNCIL||Karen Davies||B P LambertBarry Scragg
Colin Pierce (clerk)
|LLANASA COMMUNITY COUNCIL||D S Banks||None|
|LLANDUDNO TOWN COUNCIL||T WildermothBrian Bertolla
|LLANFAIRFECHAN TOWN COUNCIL||E Shepherd (Clerk)R E Jones|
|LLANGOLLEN TOWN COUNCIL|
|MEINAI BRIDGE TOWN COUNCIL|
|NEWTOWN TOWN COUNCIL||Steve Gearey|
|PENMAENMAWR TOWN COUNCIL||Vivienne MooneyFiona McDonald
M E Jones
|PRESTATYN TOWN COUNCIL||Nigel Alcott (clerk)||S FrobisherJohn Morris|
|RHOSLLANNERCHRUGOG COMMUNITY COUNCIL||Mrs W M Owens|
|RHUDDLAN TOWN COUNCIL||G H Williams|
|RHYL TOWN COUNCIL||J ButterfieldG Nickels (clerk)||David ThomasJ Chaimberlain Jones|
|RUTHIN TOWN COUNCIL||F J JonesE A Downs||D Williams (clerk)K Hakins|
|SHOTTON TOWN COUNCIL||Mrs S CartrightW Jones|
|ST ASAPH TOWN COUNCIL||Elsie Powell||Dewi OwensBarbara Rust|
|TOWYN AND KINMELL BAY TOWN COUNCIL||D CowansMrs Mariette Roberts|
|WELSHPOOL TOWN COUNCIL||Ann HollowayShane Squibb||Stephen Kaye|
WELCOME BY THE MAYOR OF FLINT
The Mayor of Flint Town Council welcomed the meeting to the town.
The meeting was sad to hear of the passing away of Cllr Alun Barrett. The meeting held one minute’s silence.
1346 MINUTES OF THE LAST MEETING
The minutes of the last meeting were signed by the chair as a correct record subject to the corrections regarding the attendance list.
1347 HEALTH AND SAFETY/EMPLOYMENT LAW
The meeting received a presentation from Ellis Whittam who are recommended by One Voice Wales and the Society of Local Community Clerks.
The services offered are related to employment contracts, law, handbooks etc.
The services offered are also related to health and safety including risk assessments, notices etc.
As a guide a Council will say 5 staff may find that the annual fee for each service would be around £750.
A larger Council may find the annual fee for each service would be around £1,000-£2,000.
Training can also be available to Councils and Clerks.
The service offered is all embracing taking the onus off Town Clerks in these two areas of responsibility.
The contact email for Tony Crabb at Ellis Whittam is TomBerry@elliswhittam.com
1348 BOUNDARIES COMMISSION
The Secretary reported that the Boundary Commissioner was not able to attend today.
The Secretary did have a conversation with him to gain some ground rules that are being applied to the revision of boundaries:
Town and Community Council wards are not to change.
The wards for County Councillors are to be retained where there are in excess of 1750 electors
Where a ward is less than 1750 electors they could be added to an adjoining ward for County
There are cases where a County Councillor may cover wards covering more than one Town Council ward.
There are cases where wards can be combined (for County) and more than one County Councillor
represents that ward. (Larger wards)
The Boundary Commissioner is to attend the next meeting in July when a full discussion can take place.
1349 MATTERS ARISING FROM THE MINUTES
The meeting was updated on the following:
North South Link Road for Wales
1350 COMMUNITY TOILET SCHEME
This item is to be put on the next agenda when Llandudno Council can be present.
1351 COMMUNITY STRATEGY PARTNERSHIP
The meeting was made aware of the letter dated 13th April from One Voice Wales seeking a nomination from NWALTCC to take up a place on the Conwy Community Strategy Partnership Group.
A member is sought from the Councils within the Conwy County Borough.
As quite a lot of members from these Councils were not present on that day the following election plan was approved:
The election of a member for the Conwy Community Strategy Partnership is to be completed by postal/email vote.
Nominations from relevant Councils
Nominations are to be sought from the Councils of Bay of Colwyn, Llandudno, Conwy, Towyn and Kinmel Bay and Llanfairfechan.
Upon receipt of nominations those so nominated shall be put onto election papers to be issued to the entire NWALTCC members. Each member who is entitled to attend (Councillors only) may vote.
The returns will show a result which shall be published and recorded. One Voice Wales is to be informed of the process and result.
The election votes shall be counted and confirmed by the President and Secretary.
The same format shall be adopted for any other Community Strategy Partnerships that come up between NWALTCC meetings.
1352 DOG FOULING AND LITTER
The matter of Dog Fouling and Litter was one of those which were highlighted by most of the Councils at the last meeting. The meeting was concerned that this subject is still so high on the priority list.
The meeting would like to see details of the policy and programme that each County Council has in place to combat the problem.
The secretary is to write to each County Council to gain this information for the next meeting.
1353 CONSULTATION WITH COUNTY COUNCILS
The subject of consultation between County Councils and Town/Community Councils as discussed with differing levels in each County area.
However, there was a feeling that even where meetings and forums were held the Counties were not actually taking much notice of any comments or requests made.
The secretary is to write to each County Council seeking the views of each on this topic for discussion at the next meeting.
1354 ANNUAL ACCOUNTS
The Accounts are to be circulated with the agenda for the next meeting.
1355 WEB SITE
The Web Site is at http://www.welshpooltowncouncil.com/NWALTCC.htm
1356 DATE OF NEXT MEETING (AGM AND QUARTERLY MEETING)
To be held at CONNAH’s QUAY at 10.30am on Friday 16th July 2010
1357 GUESTS FOR NEXT MEETING
The guests due to attend the next meeting are:
Dyfed Powys Police – Chief Inspector
1358 ACTIONS TO BE TAKEN FORWARD FROM THE MEETING
Ensure arrangements are in place for the Dyfed Powys Police visit
Ensure arrangements are in place for the Boundary Commissioner
Letters to be sent to the County Councils on Dog Fouling programmes.
Letters to be sent to County Councillors on Council Forums and Consultation.
Letter sent to WAG on a North South Road to be pursued.
Nominations to be sought for the Community Strategy Partnership.
Elections to be held for the Community Strategy Partnership with votes counted by the Secretary and