Minutes January 2014 (Llandudno)

Minutes of QUARTERLY MEETING held at the Venue Cymru Llandudno at 10.30am on Friday 24th January 2014

A record of those present and apologies registered is:

 

Officers Cllr Mariette Roberts(chair)

Cllr Derek Hainge

(Vice Chair

Robert Robinson

(Secretary & Treasurer)

Cllr Joan Butterfield (Elected President)

Cllr Ken Stone (Vice President) ABERGELE TOWN COUNCILCllr Richard G WatersCllr John A MacLennan

Cllr Brian C Roberts

Mandy Evans Town Clerk ARGOED COMMUNITY COUNCILCllr M Jones BANGOR CITY COUNCILCllr E Butler BAGILLT  COMMUNITY COUNCILCllr C R Williams BAY OF COLWYN TOWN COUNCILCllr Lindsay GriffithsCllr Mrs H Meredith

Cllr Mrs RoyTina Earley ClerkCllr Perry

BUCKLEY TOWN COUNCILCllr A WilliamsCllr A WoolleyCllr J WoolleyCllr N Ditchburn (Mayor)CAERWYS TOWN COUNCIL  Cllr  WebbCllr P ParryCAIA PARK COMMUNITY CONCIL  CONNAH’S QUAY TOWN COUNCILCllr Carol GraingerCllr P AttridgeCllr R HillIan Jones (Clerk)CONWY TOWN COUNCIL Cllr H RobertsHelen Armitage Cllr R ParkerDENBIGH TOWN COUNCIL Cllr R Bartley  Cllr Mrs BoweFLINT TOWN COUNCIL Cllr Terry RenshawA Loveridge Town ClerkCllr Lorna JonesCllr David CoxHAWARDEN COMMUNITY COUNCIL

HOLYWELL TOWN COUNCILCllr Karin DaviesCllr P Curtiss

Cllr P YorkColin Pierce (clerk) LLANFAIR CAEREINION TOWN COUNCIL Cllr K Astley Ivernia Watkin (Clerk)LLANDUDNO TOWN COUNCILCllr Brian BertolaCllr G Birchett  Mayor

Cllr T Davies

Louise Morris Deputy Town ClerkCllr Ann Yates LLANASA TOWN COUNCIL  LLANFAIRFECHAN TOWN COUNCILCllr C Gell Mayor  LLANDRINO & ARDLEEN COMMUNITY COUNCIL C Davies (Clerk)LLANDYSILIO COMMUNITY COUNCIL C Davies (Clerk)LLANGOLLEN TOWN COUNCIL  MEINAI BRIDGE TOWN COUNCIL Cllr H Hunt MayorMs L Powell Town Clerk Cllr M DaviesPENMAENMAWR TOWN COUNCIL  PRESTATYN TOWN COUNCIL Cllr R CooperCllr J SzaboCllr J MacLellan RHOSLLANNERCHRUGOG COMMUNITY COUNCILCllr W OwensCllr T Nicholls-Smith RHUDDLAN TOWN COUNCILCllr J T JonesCllr G H Williams RHYL TOWN COUNCILCllr J Chamberlain-JonesCllr J James Cllr D SimmonsGareth Nichols (Clerk)RUTHIN TOWN COUNCIL

Cllr BeachCllr WynSHOTTON TOWN COUNCIL  ST ASAPH CITY COUNCILCllr Elsie PowellCllr Barbara Rust TOWYN AND KINMELL BAY TOWN COUNCILHayley Parks (Clerk) WELSHPOOL TOWN COUNCILCllr Ann Holloway Cllr Estelle BleivasCllr Chris Davies 

 

1625   Welcome by the Mayor of Llandudno Town Council

The Mayor welcomed the meeting to the Town Llandudno.

1626   Notice of the meeting

The notice of the meeting was accepted.

1627   Minutes of the last meeting

The minutes of the last meeting were accepted as a correct record.

1628   Local Council Forums

The Meeting received a presentation by K Finch Democracy Regulations Conwy County Borough Council.  The presentation was on Community Council Forums and a short introduction to the ‘Williams Report’.

1629  Community Polls

The Meeting considered the paper on Community Polls

The AGREED paper to be presented to the Welsh Government is attached to these minutes including the alterations put forward by the Meeting.

1630   Local  Democracy and Boundary Commission     

The Meeting received a short report on a meeting held in Welshpool with the Local Democracy and Boundary Commission.

The Meeting AGREED to support Welshpool Town Council to seek an immediate review in Powys under the new rules. (only just been done under the old rules with the next review due in 10  years)

1631   Actions taken since the last meeting

The secretary reported on actions taken since the last meeting as set out in the agenda papers kept on file.

 a)   Post information on the web site

The minutes were posted on the web site.

b)    Letter to Leslie Law on ambulance times

The letter to Leslie Law is to be included on this agenda.

c)    Add VAT on empty property to the next agenda

A paper on VAT with regard to property is on this agenda.

d)    Programmes for the AGM to be presented to the next meeting

Options for a programme for the AGM are on this agenda.

e)     Letters to AM’s and first minister regarding One Voice Wales sent

Letters were sent to the AM’s and there is a response from the Minister

included in the papers for this meeting.

f)    Letter on consultation regarding  the Workforce

The consultation was sent to the Welsh Government.

g)    Consultation to be submitted on a framework for integrated care

The consultation was sent to the Welsh Government.

h)    Letter on regeneration funding to be sent seeking guidelines.

The letter was sent as requested by the last meeting.

i)    Letter to be sent objecting to the closure of Crown Post Offices

A letter of support was sent as requested by the last meeting.

1632 Financial Report

The meeting received the financial report from the Secretary.   A copy of the financial statement was issued to each member.
The accounts are in a good state of health.

1633 Welsh Translation

The Secretary informed the meeting of the cost of translation of agenda and minutes for a single council. The Policy needs to be revisited.
The Meeting AGREED that the subject should be added to the next agenda.

1634 Executive Meeting

The Meeting received the minutes of the Executive Meeting held on

13th December 2013.

1635 Health Debate

The Meeting considered the letter from Leslie Law Head of Planned Care in Wales.

After extensive debate and hearing from any members who had direct work experience with both the NHS and the Ambulance Service the following was AGREED as a way forward:

Visit to the Minister at Cardiff

A deputation is to travel to Cardiff to meet the Minister and put forward their           ideas.

            Review of services and way forward

            A review is to be conducted by the Association, the format of the review to be       agreed and the secretary is to prepare a format for consideration.

Programme

            The next meeting is to discuss details of the above.

The point was made well that many organisations including the Community Health Councils have tried to gain changes without complete success.  However, the Meeting still felt it wished to proceed with the above.

1636   Consultation – Together for Health Neurological Conditions Delivery Plan

(introduced by Tina Earley Assistant Secretary)

The Meeting AGREED the recommendation in the agenda and a letter is to be sent in support of the proposals including provision for an MS Nurse for Mid Wales.

 1637   Consultation – Together for Health A Respiratory Delivery Plan

(introduced by Ian Jones Assistant Secretary)

The Meeting AGREED the recommendation in the agenda and the Report is to be sent to the Welsh Government.

1638  Consultation – Planning Bill

Due to time constraints this subject is to added to a special meeting as noted in ‘dates for next meetings’.

1639  Specialist Paper – VAT on empty property

The Meeting received the paper on VAT and empty property.

1640   Rail matters

Due to time constraints this subject is to added to a special meeting as noted in ‘dates for next meetings’.

16 41  Alternative programmes for the Conference and AGM July 2014

The Meeting considered the alternatives for the AGM and Conference programme for July 2014.  The Meeting AGREED that option one should be adopted.

1642   Web Site

The Meeting was given a very brief introduction to the new Web Site.

Due to time constraints this subject is to added to a special meeting as noted in ‘dates for next meetings’.

1643    Power of Wellbeing and Section 137

The Meeting considered the SLCC consultation on Section 137 and its replacement being the Power of Wellbeing. The Meeting AGREED that there should not be a limit and that the best placed people to determine levels is the Town or Community Council itself.  A letter of support is to be sent to the SLCC.

1644  Administration

The Meeting approved the following payment for administrative costs to Welshpool Town Council who provide the secretariat to the Association:

Postage 121 various                                                                £72.60

Postage 136 @ 85p                                                                £115.60

Copying 5,250 black and white copies @ £0.02p           £105.00

Copying 724 colour copies            @ £0.20p                     £144.80

Paper for copies 12 reams at £2.99                                     £35.88

Folders and binders for presentations                                 £12.50

Total expenses                                                                £486.38

1645  Breast Screening for Women

The Meeting considered a request by Holywell Town Council for a letter of support for the following:

‘Seeking a reduction from 50 years of age to 40 years of age being the benchmark for free breast screening for women.

The meeting AGREED to send a letter of support to Holywell Town Council to aid their case being taken forward.

1646  Special Meeting

The Meeting AGREED that due to time and the importance of the items on the Agenda not completed that a special meeting should be called for Friday 21st February 2014.  The preferred location is Connah’s Quay.

1646   Date of next meeting:

The meeting noted the following forthcoming meetings:

Quarterly Meeting:

Friday  21st February 2014 at Connah’s Quay at 10.30am

Executive Meeting:

Friday  13th December 2014 at  Rhyl Town Council Offices at 10.30am

Quarterly Meeting

            Friday 11th April 2014 at Welshpool Town Hall at 10.30am

1624   Actions to be taken forward

The following actions are to be taken forward:

a)   Consultations to be sent to Welsh Assembly

b)  Letter of support to be sent to Holywell Town Council (item 1645)

c)  Payment to be made to Welshpool Town Council for expenses

d)  Letter of support for Welshpool Town Council seeking an immediate boundary review

e)   Welsh Translation costs to be put on next agenda

f)   Health debate to be carried forward to next meeting

g)  Subjects not completed at this meeting to be taken over to the next meeting.

h)  AGM programme to be taken forward

i)   Letter to be sent to SLCC on Sec 137 and the Power of Wellbeing  

k)  A special meeting is to be arranged for Friday 21st February 2014.