Minutes of ANNUAL MEETING held at CONNAH’S QUAY on FRIDAY 17TH JULY 2009
PRESENT: (Attendance Register)
Councillor P GLYNN (Chairman) (Presiding)
ABERGELE T.C. Cllr J Maclennan Cllr B C Roberts Cllr R G Waters
ARGOED C.C. Cllr M Jones
BANGOR C.C. Cllr D Hainge
BAY OF COLWYN T.C. Cllr A Khan
BUCKLEY T.C. Cllr N Ditchburn Cllr W Mallin
CAERWYS T.C. Cllr J Webb
CONNAH’S QUAY T.C. Cllr B Bone Cllr C Granger Cllr R V Hill
CONWY T.C. Cllr C Gilligan Cllr H Roberts K Graham (Clerk)
DENBIGH T.C. Cllr P Glynn Medwyn Jones (Clerk)
FLINT T.C. Cllr D Cox Cllr L Jones Cllr T Renshaw
HAWARDEN T.C. Cllr J Walker
HOLYWELL T.C. Cllr Mrs K Davies Cllr B Scragg
LLANDUDNO T.C. Cllr B Bertola
LLANFAIRFECHAN T.C. Cllr G Thomas Cllr J Thomas
LLANGOLLEN T.C. Cllr G Hughes Cllr R M Pugh
NEWTOWN T.C. S M Geary (Clerk)
PENMAENMAWR T.C. Cllr M Baines Cllr F MacDonald
PRESTATYN T.C. Cllr S Frobisher Cllr J Morris
RHUDDLAN T.C. Cllr G Williams
RHYL T.C. Cllr J Butterfield Cllr Mrs J Chamberlain-Jones G Nickels (Clerk)
RUTHIN T.C. D Williams (Clerk)
SHOTTON T.C. Cllr E R Jones
ST ASAPH T.C. Cllr E J Powell Cllr B Rust
TOWYN & KINMEL BAY Cllr M G Roberts D Cowans (Clerk)
WELSHPOOL T.C. Cllr A Holloway R A Robinson (Clerk)
ASSOCIATION PRESIDENT: A T Guinn
ASSOCIATION CHAIRMAN: Cllr Mrs D Bulled
ASSOCIATION SECRETARY: Mr J Roberts
1295 (i) Apologies of Absence were tendered by: –
Mr K Iball Association Vice President
Mr N I Jones Association Treasurer
T Earley (Clerk) Abergele T.C.
Cllr M Eyles Argoed C.C.
Cllr D White Argoed C.C.
Cllr G Jones Bay of Colwyn T.C.
M Morris (Clerk) Caia Park C.C.
Cllr R Bartley Denbigh T.C.
Cllr I Davies Denbigh T.C.
Cllr C Hughes Denbigh T.C.
Cllr G Mawdsley Denbigh T.C.
Cllr R Small Hawarden C.C.
Cllr B Lambert Holywell T.C.
Cllr J Johnson Holywell T.C.
C Pierce (Clerk) Holywell T.C.
N Acott (Clerk) Prestatyn T.C.
Cllr J T Jones Rhuddlan T.C.
T Pemberton (Clerk) Rhuddlan T.C.
Cllr D Thomas Rhyl T.C.
Cllr E H Downs Ruthin T.C.
Cllr K Hawkins Ruthin T.C.
S Cartwright (Clerk) Shotton T.C.
Cllr D Owens St Asaph T.C.
Cllr S Kaye Welshpool T.C.
Cllr S Squibb Welshpool T.C.
(ii) Apologies were also submitted by Barmouth Town Council, Broughton & Bretton Community Council, Menai Bridge Town Council and Rhosllannerchrugog Community Council
1296 notice of meeting:
Resolved that the Notice of Meeting be received.
1297 civic welcome:
Councillor David Barrett, Chairman of Connah’s Quay Town Council extended a Civic Welcome to the Association and delegates.
1298 ANNUAL ELECTION OF CHAIRMAN:
Nominations were invited for the election of Chairman of the Association for the forthcoming year 2009/10.
It was proposed, seconded and resolved that Councillor Mrs D Bulled of Bangor Town Council be elected Chairman of the Association for the forthcoming year 2009/10.
Mr A Guinn, President of the Association made a presentation to the retiring Chairman, Cllr P Glynn, of a gift as a token of appreciation of the services rendered during his term of office.
The Immediate Past Chairman thanked the President and delegates for their support during his term of office.
The Chairman wished his successor a successful term in office.
1300 ELECTION OF VICE-CHAIRMAN:
Nominations were invited for the election of Vice-Chairman of the Association for the forthcoming year 2009/10.
It was proposed, seconded and resolved that Councillor J Connah of Buckley Town Council be elected Vice-Chairman of the Association for the forthcoming year 2009/10.
1301 ANNUAL APPOINTMENTS :
Mr J Roberts had indicated prior to the meeting that he intended to retire from the Office of Secretary to the Association.
Resolved that the following appointments be made for the forthcoming year 2009/10:-
a) Association Secretary Mr R Robinson (Welshpool T.C).
b) Association Treasurer Mr N Jones (Flint T.C.)
c) Association Auditors Cllr D Cox (Flint T.C.)
Cllr T Renshaw (Flint T.C.)
The Immediate Past Chairman proposed and Cllr Mrs K Davies seconded a Vote of Thanks to Mr Roberts for his eight years of service as Secretary of the Association. The President informed the delegates that a presentation would be made to Mr Roberts at the meeting to be held in Welshpool
1302 ANNUAL ACCOUNTS 2008/09:
The Secretary, on behalf of the Association Treasurer, submitted for approval, copies of the Annual Accounts for the year ending 31st March 2009. (Attached to the minutes)
Resolved that due to a typing error, the accounts be re-submitted to the next Quarterly Meeting to be held on 16th October 2009.
1303 SUBSCRIPTIONS and LUNCHES:
Owing to the healthy nature of the balances, it was recommended that both the subscriptions and cost of lunches remain unaltered.
Resolved that the recommendation be approved.
1304 future meetings:
Resolved that the Chairman and Secretary be authorised to arrange venues, dates and times of meetings to meet changing circumstances that may arise including the convening of Special Meetings to deal with urgent business.
1305 CLOSURE OF THE MEETING:
There being no further business, the Chairman declared the meeting closed.