Minutes July 2013 (Holywell) Annual Conference

Minutes Of the Annual General Meeting and Conference held on Friday 19th July 2013 at the Springfield Hotel Holywell

Present were:

Officers Cllr Mariette Roberts (chair)

Cllr Derek Hainge (Vice Chair)

Alan Gunn (President)

Robert Robinson (Secretary)

 

 

GUESTS Janet Finch-Saunders AM

(Shadow L G Minister)

Mr Finch-Saunders

Leslie Law

(National Health Service)

Winston Roddick

(Police & Crime Commissioner)

 
ABERGELE TOWN COUNCIL Cllr B Roberts

Cllr J MacLennan

Mandy Evans (Clerk)

Cllr R Waters

ARGOED COMMUNITY COUNCIL R Hampton-Jones  Town Clerk  
BAGILLT COMMUNITY COUNCIL Cllr C Williams  
BANGOR CITY COUNCIL Cllr Evelyn Butler  
BAY OF COLWYN TOWN COUNCIL Cllr Lindsay Griffiths

Cllr Mrs H Meredith

Cllr Mrs Roy

Tina Earley Clerk

 
BUCKLEY TOWN COUNCIL Cllr A Williams

Cllr A Wooley

Cllr John Wooley

Cllr N Ditchburn

CAERWYS TOWN COUNCIL Jonathan Webb  
CONNAH’S QUAY TOWN COUNCIL Cllr Carol Grainger

Cllr P Attridge

Ian Jones (Clerk)

Cllr Ron Hill

 

CONWY TOWN COUNCIL Cllr Ruth Parker

Cllr Helen Roberts

H Armitage (Clerk)
DENBIGH TOWN COUNCIL    M Jones (Clerk)
FLINT TOWN COUNCIL Cllr Terry Renshaw Cllr David Cox
HAWARDEN COMMUNITY COUNCIL    
HOLYWELL TOWN COUNCIL Cllr P Curtiss

Cllr P York

Colin Pierce (clerk)

Cllr K Davies

LLANFAIR CAEREINION TOWN COUNCIL  Cllr K Astley

Ivernia Watkin (Clerk)

 
LLANDUDNO TOWN COUNCIL Cllr Brian Bertola

 

Cllr Ann Yates

 

LLANFAIRFECHAN TOWN COUNCIL Cllr Stuart Neesham

 

 

 

LLANDRINO & ARDLEEN COMMUNITY COUNCIL   C Davies (Clerk)
LLANDYSILIO COMMUNITY COUNCIL   C Davies (Clerk)
MEINAI BRIDGE TOWN COUNCIL   Cllr Harold Barton

Cllr E Shepherd

NEWTOWN TOWN COUNCIL    Mrs J Jones (Clerk)
PENMAENMAWR TOWN COUNCIL Cllr C Mackay

G Uttley (Clerk)

 
PRESTATYN TOWN COUNCIL Cllr J Szabo

Cllr McLellan

 
RHOSLLANNERCHRUGOG COMMUNITY COUNCIL  

 

 Cllr W Owens (Clerk)
RHUDDLAN TOWN COUNCIL Cllr J T Jones

Cllr G H Williams

Cllr A Smith

 
RHYL TOWN COUNCIL Cllr J Butterfield

Cllr A R James

Cllr P Jones

Cllr D SImmons

 

 Cllr J Chamberlain-Jones

G Nickels (Clerk)

RUTHIN TOWN COUNCIL Cllr Ken Hawkins

Cllr E Wynne

 

 

SHOTTON TOWN COUNCIL    Cllr John Beard
ST ASAPH CITY COUNCIL Cllr Barbara Rust  Cllr Elsie Powell
TOWYN AND KINMELL BAY TOWN COUNCIL Cllr Ken Stone

Cllr B McLoughlin

 

 

Hayley Parks (Clerk)
WELSHPOOL TOWN COUNCIL Cllr Chris Davies

Cllr Ann Holloway

 Cllr Estelle Bleivas

 

 

 

1580   Welcome by the Mayor

The meeting was welcomed to Holywell by Cllr P York of Holywell Town Council.

 

1581   House Keeping

The Secretary informed the meeting of the arrangements for the day.

 

1582   Winston Roddick Police & Crime Commissioner (North Wales)

The Police and Crime Commissioner addressed the meeting. He set out its role, aims and objectives to the meeting.

Within his address he confirmed that 51 extra front line staff are to be appointed.  He also covered subjects such as feeling safe, deprived areas and detection levels.

1583   Notice of meeting

The meeting received the notice of the meeting.

 

1584   Minutes of the last meeting

The meeting approved the minutes of the Annual Meeting of the Association held on 20th July 2012.

 

1585   Election of the Chair

The meeting elected Cllr M Roberts of Towyn and Kinmell Bay Town Council as Chair for the ensuing year.

 

1586   Presentation of Gavel

The new Chair presented a presentation gavel to Cllr Joan Butterfield as retiring Chair and thanked her for the work she had done for the Association over the past year.

 

1587   Election of a Vice Chair

The meeting elected Cllr D Hainge of Bangor City Council as Vice Chair for the ensuing year.

 

1588   Elections for the following appointments:

 

Secretary:

The meeting elected Robert Robinson Town Clerk of Welshpool Town Council as secretary to the Association for the ensuing year.

 

Assistant Secretaries

The meeting elected the following as assistant secretaries for the ensuing year:

Ian Jones Town Clerk Connah’s Quay Town Council

Tina Early Town Clerk Bay of Colwyn Town Council

Cllr Evelyn Butler of Bangor City Council

The roles of the assistant secretaries are to help with consultation responses.

 

Treasurer:

The meeting elected Robert Robinson Town Clerk of Welshpool Town Council as treasurer to the Association for the ensuing year.

 

Auditors:

The meeting elected Cllr T Renshaw and Cllr D Cox and auditors for the ensuing year.

The Secretary passed to the Auditors the paperwork for the accounts up to 31st March 2013

.

Executive

The meeting appointed the Chair, Vice Chair, Immediate past Chair, Secretary, President and Cllrs A Holloway, T Renshaw, J MacLennan and B Bertola to form the executive meeting held between quarterly meetings.

 

1589   Annual Accounts for the year to 31st March 2013

The meeting received and approved the annual accounts for the year to 31st March 2013 prior to audit. A copy is attached to the agenda papers.

 

1590   Subscriptions and Meals

The meeting APPROVED the following fees for the ensuring year:

Larger Councils       Above 7.500 pop      £50 pa

Medium Councils    5,000-7,500  pop      £35 pa

Smaller Councils     Under 5,000 pop      £25 pa

The meal cost is to remain the same for the ensuing year.

 

1591`  Constitution  

The meeting considered and approved the constitution subject to the following to be the statement under President and Vice President.

 

The Association shall have a President and a Vice President who shall be elected every 5 years with the first of such elections being held at Quarterly Meeting on 18thOctober  2013 and then at an annual meeting thereafter.

Such posts shall be held at the time of their election by a serving Town or Community Councillor.  If during said term they cease to be a Councillor they may remain in office until the end of the 5 year term.

In the absence of Officers to manage the Association the President shall preside over such matters until such Officers are put in place.

A President may only stand for one period of 5 years and may not seek re-election after that period. 

 

1592   Standing Orders

The meeting considered and approved the Standing Orders subject to the following change:

 

23      Code of Conduct on Complaints

23.1   The Association shall adopt a code of conduct and complaints procedure as a separate document.

 

1593   Voting at Association Meetings

The meeting approved the new voting system agreed at the April 2013 meeting whereby one Council has one vote.  The system shall involve red, yellow and green cards.  (such system to be implemented at the October meeting)

 

1594   Name of the Association

The meeting approved the new name proposed for the Association (as agreed at the April 2013 meeting) which is to be ‘North and Mid Wales Association of Local Councils’.

 

1595   Web Site upgrade

The meeting agreed to upgrade the Association Web Site – approx cost £500.

 

1596   One Voice Wales

The meeting considered a letter from One Voice Wales following the submission by the Association of a working relationship paper.  The paper was rejected by One Voice Wales.
The meeting agreed that the Secretary should write to One Voice Wales asking for a written reply with reasons why the protocol was rejected.  The copies should then be sent to every member of the Assembly in Mid and North Wales.

Janet Finch-Saunders expressed her disappointment at the Once Voice Wales response and confirmed that she was at the meeting where it was requested by AM’s that the two organisations work together.

 

1597   Annual Conference for 2014

The meeting noted the details of the 2014 Annual Conference.  That is that it be held on Friday 18th July 2014 at the Springfield Hotel Holywell.

 

1598  Dates and venues of meetings 2013/2014

The meeting agreed the following Association meetings for 2013/2014:

 

Main quarterly meetings:

                        Friday   18th October 2013 – Buckley

Friday   24th January 2014 – Llandudno

Friday   18th April  2014 – Welshpool

Friday   18th July 2014 (Annual Meeting)            at the Springfield Hotel

Holywell

All meetings start at 10.30am

Executive meetings:

Friday 13th September 2013           at Rhyl Town Council Offices

Friday 13th December 2013            at Rhyl Town Council Offices

Friday 14th March 2014                   at Rhyl Town Council Offices

Friday 20th June 2014                     at Rhyl Town Council Offices

All meetings start at 10.30am

           

Note:  The September meeting has been changed at the request of the Chair.

 

 

1599   NATIONAL HEALTH SERVICE – Wales v England

The Chair welcomed Lesley Law the Head of Planned Care at the Welsh Assembly.

The main points of the presentation are shown on the attached slides which were shown to the meeting.

 

The Secretary is to write to Leslie Law to seek written responses to the following:

 

The use of different drugs for patients from England or Wales.

(this has proved to be life threatening or affected life in hospitals).

The level of support for Community Transport.

 

The support level for local hospitals. (including Flint)

 

The consultation proposals to involve Town and Community Councils

who are more in touch with the people on the ground.

 

Seeking a place on the National Health Service for North and Mid

Wales from the Association.

 

 

 

 

1600    Local Government (Wales) Measure 2011 – Future of Town &

    Community Councils

The meeting took time to consider the consultation from the Welsh Assembly.

 

1601   Janet Finch Saunders AM Shadow Minister for Local Government

The meeting received an address from  Janet about the WAG theme for the ‘Future of Town and Community Councils’ with particular reference to the Local Government (Wales) Measure 2011 current consultation.

She also confirmed that she would be presenting the new name of the Association to the Assembly to raise its profile.

 

1602   Workshops and approval of response to consultation

The meeting broke into 4 workshops to consider the consultation and then reported back to the whole meeting.

The approved response is attached to these minutes.

se minutes.