Minutes Of the Annual General Meeting and Conference held on Friday 19th July 2013 at the Springfield Hotel Holywell
|Officers||Cllr Mariette Roberts (chair)
Cllr Derek Hainge (Vice Chair)
Alan Gunn (President)
Robert Robinson (Secretary)
|GUESTS||Janet Finch-Saunders AM
(Shadow L G Minister)
(National Health Service)
(Police & Crime Commissioner)
|ABERGELE TOWN COUNCIL||Cllr B Roberts
Cllr J MacLennan
|Mandy Evans (Clerk)
Cllr R Waters
|ARGOED COMMUNITY COUNCIL||R Hampton-Jones Town Clerk|
|BAGILLT COMMUNITY COUNCIL||Cllr C Williams|
|BANGOR CITY COUNCIL||Cllr Evelyn Butler|
|BAY OF COLWYN TOWN COUNCIL||Cllr Lindsay Griffiths
Cllr Mrs H Meredith
Cllr Mrs Roy
Tina Earley Clerk
|BUCKLEY TOWN COUNCIL||Cllr A Williams
Cllr A Wooley
|Cllr John Wooley
Cllr N Ditchburn
|CAERWYS TOWN COUNCIL||Jonathan Webb|
|CONNAH’S QUAY TOWN COUNCIL||Cllr Carol Grainger
Cllr P Attridge
Ian Jones (Clerk)
|Cllr Ron Hill
|CONWY TOWN COUNCIL||Cllr Ruth Parker
Cllr Helen Roberts
|H Armitage (Clerk)|
|DENBIGH TOWN COUNCIL||M Jones (Clerk)|
|FLINT TOWN COUNCIL||Cllr Terry Renshaw||Cllr David Cox|
|HAWARDEN COMMUNITY COUNCIL|
|HOLYWELL TOWN COUNCIL||Cllr P Curtiss
Cllr P York
|Colin Pierce (clerk)
Cllr K Davies
|LLANFAIR CAEREINION TOWN COUNCIL|| Cllr K Astley
Ivernia Watkin (Clerk)
|LLANDUDNO TOWN COUNCIL||Cllr Brian Bertola
|Cllr Ann Yates
|LLANFAIRFECHAN TOWN COUNCIL||Cllr Stuart Neesham
|LLANDRINO & ARDLEEN COMMUNITY COUNCIL||C Davies (Clerk)|
|LLANDYSILIO COMMUNITY COUNCIL||C Davies (Clerk)|
|MEINAI BRIDGE TOWN COUNCIL||Cllr Harold Barton
Cllr E Shepherd
|NEWTOWN TOWN COUNCIL||Mrs J Jones (Clerk)|
|PENMAENMAWR TOWN COUNCIL||Cllr C Mackay
G Uttley (Clerk)
|PRESTATYN TOWN COUNCIL||Cllr J Szabo
|RHOSLLANNERCHRUGOG COMMUNITY COUNCIL||
|Cllr W Owens (Clerk)|
|RHUDDLAN TOWN COUNCIL||Cllr J T Jones
Cllr G H Williams
Cllr A Smith
|RHYL TOWN COUNCIL||Cllr J Butterfield
Cllr A R James
Cllr P Jones
Cllr D SImmons
| Cllr J Chamberlain-Jones
G Nickels (Clerk)
|RUTHIN TOWN COUNCIL||Cllr Ken Hawkins
Cllr E Wynne
|SHOTTON TOWN COUNCIL||Cllr John Beard|
|ST ASAPH CITY COUNCIL||Cllr Barbara Rust||Cllr Elsie Powell|
|TOWYN AND KINMELL BAY TOWN COUNCIL||Cllr Ken Stone
Cllr B McLoughlin
|Hayley Parks (Clerk)|
|WELSHPOOL TOWN COUNCIL||Cllr Chris Davies
Cllr Ann Holloway
| Cllr Estelle Bleivas
1580 Welcome by the Mayor
The meeting was welcomed to Holywell by Cllr P York of Holywell Town Council.
1581 House Keeping
The Secretary informed the meeting of the arrangements for the day.
1582 Winston Roddick Police & Crime Commissioner (North Wales)
The Police and Crime Commissioner addressed the meeting. He set out its role, aims and objectives to the meeting.
Within his address he confirmed that 51 extra front line staff are to be appointed. He also covered subjects such as feeling safe, deprived areas and detection levels.
1583 Notice of meeting
The meeting received the notice of the meeting.
1584 Minutes of the last meeting
The meeting approved the minutes of the Annual Meeting of the Association held on 20th July 2012.
1585 Election of the Chair
The meeting elected Cllr M Roberts of Towyn and Kinmell Bay Town Council as Chair for the ensuing year.
1586 Presentation of Gavel
The new Chair presented a presentation gavel to Cllr Joan Butterfield as retiring Chair and thanked her for the work she had done for the Association over the past year.
1587 Election of a Vice Chair
The meeting elected Cllr D Hainge of Bangor City Council as Vice Chair for the ensuing year.
1588 Elections for the following appointments:
The meeting elected Robert Robinson Town Clerk of Welshpool Town Council as secretary to the Association for the ensuing year.
The meeting elected the following as assistant secretaries for the ensuing year:
Ian Jones Town Clerk Connah’s Quay Town Council
Tina Early Town Clerk Bay of Colwyn Town Council
Cllr Evelyn Butler of Bangor City Council
The roles of the assistant secretaries are to help with consultation responses.
The meeting elected Robert Robinson Town Clerk of Welshpool Town Council as treasurer to the Association for the ensuing year.
The meeting elected Cllr T Renshaw and Cllr D Cox and auditors for the ensuing year.
The Secretary passed to the Auditors the paperwork for the accounts up to 31st March 2013
The meeting appointed the Chair, Vice Chair, Immediate past Chair, Secretary, President and Cllrs A Holloway, T Renshaw, J MacLennan and B Bertola to form the executive meeting held between quarterly meetings.
1589 Annual Accounts for the year to 31st March 2013
The meeting received and approved the annual accounts for the year to 31st March 2013 prior to audit. A copy is attached to the agenda papers.
1590 Subscriptions and Meals
The meeting APPROVED the following fees for the ensuring year:
Larger Councils Above 7.500 pop £50 pa
Medium Councils 5,000-7,500 pop £35 pa
Smaller Councils Under 5,000 pop £25 pa
The meal cost is to remain the same for the ensuing year.
The meeting considered and approved the constitution subject to the following to be the statement under President and Vice President.
The Association shall have a President and a Vice President who shall be elected every 5 years with the first of such elections being held at Quarterly Meeting on 18thOctober 2013 and then at an annual meeting thereafter.
Such posts shall be held at the time of their election by a serving Town or Community Councillor. If during said term they cease to be a Councillor they may remain in office until the end of the 5 year term.
In the absence of Officers to manage the Association the President shall preside over such matters until such Officers are put in place.
A President may only stand for one period of 5 years and may not seek re-election after that period.
1592 Standing Orders
The meeting considered and approved the Standing Orders subject to the following change:
23 Code of Conduct on Complaints
23.1 The Association shall adopt a code of conduct and complaints procedure as a separate document.
1593 Voting at Association Meetings
The meeting approved the new voting system agreed at the April 2013 meeting whereby one Council has one vote. The system shall involve red, yellow and green cards. (such system to be implemented at the October meeting)
1594 Name of the Association
The meeting approved the new name proposed for the Association (as agreed at the April 2013 meeting) which is to be ‘North and Mid Wales Association of Local Councils’.
1595 Web Site upgrade
The meeting agreed to upgrade the Association Web Site – approx cost £500.
1596 One Voice Wales
The meeting considered a letter from One Voice Wales following the submission by the Association of a working relationship paper. The paper was rejected by One Voice Wales.
The meeting agreed that the Secretary should write to One Voice Wales asking for a written reply with reasons why the protocol was rejected. The copies should then be sent to every member of the Assembly in Mid and North Wales.
Janet Finch-Saunders expressed her disappointment at the Once Voice Wales response and confirmed that she was at the meeting where it was requested by AM’s that the two organisations work together.
1597 Annual Conference for 2014
The meeting noted the details of the 2014 Annual Conference. That is that it be held on Friday 18th July 2014 at the Springfield Hotel Holywell.
1598 Dates and venues of meetings 2013/2014
The meeting agreed the following Association meetings for 2013/2014:
Main quarterly meetings:
Friday 18th October 2013 – Buckley
Friday 24th January 2014 – Llandudno
Friday 18th April 2014 – Welshpool
Friday 18th July 2014 (Annual Meeting) at the Springfield Hotel
All meetings start at 10.30am
Friday 13th September 2013 at Rhyl Town Council Offices
Friday 13th December 2013 at Rhyl Town Council Offices
Friday 14th March 2014 at Rhyl Town Council Offices
Friday 20th June 2014 at Rhyl Town Council Offices
All meetings start at 10.30am
Note: The September meeting has been changed at the request of the Chair.
1599 NATIONAL HEALTH SERVICE – Wales v England
The Chair welcomed Lesley Law the Head of Planned Care at the Welsh Assembly.
The main points of the presentation are shown on the attached slides which were shown to the meeting.
The Secretary is to write to Leslie Law to seek written responses to the following:
The use of different drugs for patients from England or Wales.
(this has proved to be life threatening or affected life in hospitals).
The level of support for Community Transport.
The support level for local hospitals. (including Flint)
The consultation proposals to involve Town and Community Councils
who are more in touch with the people on the ground.
Seeking a place on the National Health Service for North and Mid
Wales from the Association.
1600 Local Government (Wales) Measure 2011 – Future of Town &
The meeting took time to consider the consultation from the Welsh Assembly.
1601 Janet Finch Saunders AM Shadow Minister for Local Government
The meeting received an address from Janet about the WAG theme for the ‘Future of Town and Community Councils’ with particular reference to the Local Government (Wales) Measure 2011 current consultation.
She also confirmed that she would be presenting the new name of the Association to the Assembly to raise its profile.
1602 Workshops and approval of response to consultation
The meeting broke into 4 workshops to consider the consultation and then reported back to the whole meeting.
The approved response is attached to these minutes.