Minutes October 2010 (Rhuddlan)

Minutes of QUARTERLY MEETING held at THE COMMUNITY CENTRE RHUDDLAN on FRIDAY 15th October 2010

COUNCILLOR MR JOHN CONNAH (Presiding)

THE ATTENDANCE AND APOLOGIES LIST WAS AS FOLLOWS:

 

Council/person Attending Apologies
Officers Cllr John Connah (Chair)Cllr Brian Bertolla (Vice Chair)

Alan Gunn (President)

Robert Robinson (Secretary)

N Jones (Treasurer)
ABERGELE TOWN COUNCIL Cllr Richard G WatersCllr Brian C Roberts J A MacLennan
ARGOED COMMUNITY COUNCIL Cllr Kathryn Evans-LeeCllr D White Cllr Maureen  Jones
BANGOR CITY COUNCIL Cllr Dorothy BulledD Hainge
BAY OF COLWYN TOWN COUNCIL Cllr Hazel MeredithCllr Margaret Edwards John Roberts (Clerk)Cllr Tina Early

Cllr Glyn Jones

BUCKLEY TOWN COUNCIL Cllr John Woolley Cllr R B Jones
CAERWYS TOWN COUNCIL  Cllr Jonothan Webb Cllr Mrs Snowden
CAIA PARK COMMUNITY COUNCIL Cllr Morris
CONNAH’S QUAY TOWN COUNCIL Ian Jones (Clerk) Cllr Brian BoneCllr Carol Grainger

Cllr Attridge

 

CONWY TOWN COUNCIL Cllr Christine Gilligan Cllr Helen RobertsHelen Armitage (Clerk)
DENBIGH TOWN COUNCIL Cllr Ian DaviesCllr Peter Glynn

Cllr Graham Maudsley

Cllr Raymond Bartley

Medwyn Jones (clerk)

 
FLINT TOWN COUNCIL Cllr Terry RenshawCllr David Cox  
HAWARDEN COMMUNITY COUNCIL
HOLYWELL TOWN COUNCIL Cllr B P LambertCllr Barry Scragg

Cllr Karen Davies

Colin Pierce (clerk)

 

LLANDUDNO TOWN COUNCIL    Cllr Anne Yates
LLANFAIRFECHAN TOWN COUNCIL   Cllr  Carol EdwardsCllrChristine Roberts
LLANGOLLEN TOWN COUNCIL    
MEINAI BRIDGE TOWN COUNCIL Cllr Harrold  BartonCllr Jacqueline Jones

Linda Fraser Williams (Clerk)

 
NEWTOWN TOWN COUNCIL    
PENMAENMAWR TOWN COUNCIL Cllr Fiona McDonaldCllr Harry Jones

Cllr Vivian Mooney

 
PRESTATYN TOWN COUNCIL Nigel Alcott (Clerk) Cllr J Thompson HillCllr S Frobisher
RHOSLLANNERCHRUGOG COMMUNITY COUNCIL     Wendy Owens
RHUDDLAN TOWN COUNCIL Cllr G RowlandsT Pemberton (Clerk)  Cllr G H WilliamsCllr J T Jones

Cllr R Hill

RHYL TOWN COUNCIL Cllr G Nickels Cllr  J ButterfieldCllr J Chaimberlain Jones
RUTHIN TOWN COUNCIL Cllr Ken HawkinsCllr Betty Downs D Williams (clerk) 
SHOTTON TOWN COUNCIL Cllr J Beard
ST ASAPH TOWN COUNCIL Cllr Elsie PowellCllr Barbara Rust Cllr Dewi OwensCllr D A Thomas
TOWYN AND KINMELL BAY TOWN COUNCIL Cllr Ken StoneCllr Mrs Mariette Roberts D Cowans (Clerk)
WELSHPOOL TOWN COUNCIL Cllr Ann HollowayCllr Shane Squibb Cllr Stephen Kaye

 

 

WELCOME BY THE MAYOR OF RHUDDLAN TOWN COUNCIL

The Mayor of Rhuddlan Town Council welcomed the meeting to the town.

 

1378      THE NOTICE OF THE MEETING MINUTES OF THE LAST MEETING

The notice of the meeting was accepted.

The minutes of the last meeting were signed by the chair as a correct record subject to the corrections regarding the addition of

Denbigh Courts being closed as well as Flint Courts.

1379      LOCAL GOVERNMENT (WALES) MEASURE

A report was given by the Chair on the meeting with the WAG Committee on this Measure. The presentation went very well with both the Chair and Secretary involved.

The meeting was held for 90 minutes with three organisations side by side answering questions from the WAG panel.  They were the Association alongside One Voice Wales and the Society of Local Council Clerks.  A copy of the presentation is on the web site under ‘documents’.

 

1380     WIND FARM CONSULTATION (TAN 8)

The meeting received a presentation by the secretary on this subject.  The meeting considered the consultation questions and the

Presentation attached to the minutes has been prepared.  The presentation is to be published on the web site by Sunday evening

to give members a chance to comment during Monday.

 

1381      LITTER AND DOG FOULING ISSUES

The paper issued by the secretary was accepted.  The meeting, after a discussion RESOLVED to take the following actions:

 

 To seek a national initiative by the WAG with Town and Community Council including dog wardens, littering, dog fouling, provision of dog bins,  antisocial behaviour and other related matters.

 

1382     RELATIONSHIPS BETWEEN COMMUNITY AND TOWN COUNCILS WITH COUNTY COUNCILS

Following the letters from the County Councils and the current progress being made with regard to charters (under the Local Government (Wales) Measure) it was agreed to monitor the situation every 6 months with regard to this subject.

 

1383      ONE VOICE WALES AND THE N.W.A.T.L.C.C.

A discussion took place with regard to an offer made by One Voice Wales to meet with the Association.  There were a number of views but it was agreed that an exploratory meeting should held with no decisions taken or subjects agreed but also with no preconceived ideas.

 

The Secretary was instructed to carry out the following actions:

a)        To arrange a date for a meeting between the NWATLCC and One

Voice Wales.

b)    To seek nominations for up to 7 spaces at the meeting.

c)      If more than 7 names are put forward to conduct a ‘postal’

election.

d)      To confirm the meeting date with the Chair, President and

Secretary.

The Chair, President and Secretary shall attend the meeting in addition to the 7 elected members.

The Secretary to prepare an agenda in consultation with the Chair.

 

The membership present were asked to let the Secretary know of any subject they wished to be tabled at the meeting.

 

1384      UPDATE ON ACTIONS TO BE TAKEN FROM THE LAST MEETING

The list of actions to be taken from the last meeting noted in the agenda and under ‘actions to be taken’ in the last quarterly meeting minutes

have all been completed.

1385       MIRCOPHONE AND SOUND SYSTEM

The meeting RESOLVED to authorise the secretary to purchase a sound system with mobile microphones – estimated figure £200.

1386        WEB SITE

The Association is to purchase its own domain name for its Web Site.  The meeting RESOLVED that secretary is to arrange for NORTHWALESASSOCIATON.ORG.UK  or NORTHWALESCOUNCILS.ORG.UK

 

1387        STANDING ORDERS

The meeting agreed that until the AGM a new standing order is to be invoked.  That is that when a member is speaking that they stand up  give their name and Council before speaking.

 

1388        DATE OF NEXT MEETING (AGM AND QUARTERLY MEETING)

To be held at LLANDUDNO TOWN COUNCIL at 10.30am on Friday 28th January 2011

 

1389         NEW MEMBERS

The secretary is to approach previous members to see if the would like to return to the association.

It was noted that many South Wales larger councils and most of the North Wales larger councils do not appear to be members of One Voice Wales.

 

1390        GUESTS FOR NEXT MEETING

There is to be a guest speaker from the WAG on the subject of the North-South Road proposals and other road proposals for North or Mid Wales.

 

1391        Actions to be taken by the next meeting

The following actions are to be taken before the next meeting:

 

A letter to the WAG on Litter and Dog Fouling suggestions for a national initiative.

Arrangements for the election of members to attend and to arrange the meeting between NWATLCC and One Voice Wales.

The wind farm response to the consultation to be prepared, put on the web site and then presented to the WAG

The purchase of a microphone and sound system.

To purchase a domain name for the web site

Approach to past members.