Minutes October 2011 (Towyn & Kinmell Bay)

Minutes of QUARTERLY MEETING held at  the Kinmell Manor Hotel on FRIDAY 21st October 2011

COUNCILLOR MR BRIAN BERTOLA(Presiding)

ATTENDANCE AND APOLOGIES LIST WAS AS FOLLOWS:

 

Council/person Attending Apologies
Officers Brian Bertola (Chair)Alan Guinn (President)

Robert Robinson (Secretary & Treasurer)

ABERGELE TOWN COUNCIL J A MacLennanRichard G Waters

Brian C Roberts

Mandy Evans (Clerk)

 
ARGOED COMMUNITY COUNCIL D WhiteKathryn Evans-Lee Maureen  JonesM Ilse
BANGOR CITY COUNCIL D BulledD Hainge  
BAY OF COLWYN TOWN COUNCIL Hazel Meredith Margaret EdwardsViv Perry

Tina Earley Town Clerk

BUCKLEY TOWN COUNCIL John Woolley  R B JonesJohn Connah
CAERWYS TOWN COUNCIL Jonothan Webb  
CONNAH’S QUAY TOWN COUNCIL R V HillIan Jones (Town Clerk) Brian BoneCarol Granger

 

CONWY TOWN COUNCIL Helen RobertsChristine Gilligara

Helen Armitage (Town Clerk)

DENBIGH TOWN COUNCIL Raymond Bartley  Peter Glynn
FLINT TOWN COUNCIL Terry RenshawDavid Cox

Lorna Jones

 
HAWARDEN COMMUNITY COUNCIL
HOLYWELL TOWN COUNCIL Barry ScraggKaren Davies

R M Spain

Colin Pierce (clerk)

 
LLANDUDNO TOWN COUNCIL A Yates 
LLANASA TOWN COUNCIL  Dorothy Banks 
LLANFAIRFECHAN TOWN COUNCIL Christine RobertsE Shepherd (Town Clerk)

 

  Carol Edwards
 LLANGOLLEN TOWN COUNCIL     
MEINAI BRIDGE TOWN COUNCIL Harold Barton   Hilary HuntJacqueline Jones

Linda Fraser Williams (Town Clerk)

NEWTOWN TOWN COUNCIL Steve Gearey (Town Clerk)
PENMAENMAWR TOWN COUNCIL Harry JonesM Mooney
PRESTATYN TOWN COUNCIL Alan PenningtonNigel Acott (Clerk)
RHOSLLANNERCHRUGOG COMMUNITY COUNCIL   Wendy Owens Trina Nicholls-Smith
RHUDDLAN TOWN COUNCIL  G H WilliamsJ T Jones
RHYL TOWN COUNCIL J Chaimberlain JonesG Nickels (Clerk  J Butterfield
RUTHIN TOWN COUNCIL Ken HawkinsBetty Downs
SHOTTON TOWN COUNCIL
ST ASAPH TOWN COUNCIL Elsie PowellBarbara Rust J Vaughn
TOWYN AND KINMELL BAY TOWN COUNCIL D Cowans (Town Clerk)Ken Stone (Mayor)

Mrs Mariette Roberts

 
WELSHPOOL TOWN COUNCIL Ann HollowayShane Squibb Stephen Kaye 

 

Welcome

Cllr Ken Stone,  Mayor of Towyn and Kinmell Bay Community Council, welcomed the meeting.

Cllr Stone thanked Val of Welshpool Town Council for help in putting the meeting together on the day.

 

1448       CHARTERS

A presentation was given by Gill Hayes of Conwy County Council on the subject of charters and how they have progressed in Conwy.

A copy of the draft charter for Conwy area was issued to each member present. A copy has also been kept on file.

The main points that came out from the presentation of relevance to every Council were:

A charter will be in place soon (voluntary or by order of the WAG)

Charters are based upon the WAG document ‘a shared community’.

In the case of Conwy a quarterly forum is used as the working group

which owns the Charter.

 

The Charters seek to achieve the following:

A better working relationship on a formal basis between principle and

community councils.

Allow for the transfer of services to community councils if they so wish.

Create a better environment for communication, consultation and liaison.

 

Comments from the meeting included:

The fear of double taxation if services are taken over without funding

being provided.

The funding of services is an issue which is of concern.

Some principle authorities are more advanced than others.

One Voice Wales is not the correct vehicle for putting together Charters

for individual authorities.
It was noted that within the notes from Janet Finch Saunders (WAG) that there is an obligation upon One Voice Wales to deal with non member Councils on matters of relevance such as Charters.

Those members who do not have a copy of the charter draft issued at the meeting can gain a copy form the Secretary.

 

A letter of thanks is to be sent to Gill Hayes for her presentation.

 

1449      THE NOTICE OF THE MEETING &

    MINUTES OF THE LAST MEETING

The notice of the meeting was accepted.

The minutes were accepted as a correct record.

1450      ACTIONS TO BE TAKEN SINCE THE LAST MEETING

The secretary reported on the actions requested to be carried out by this meeting and confirmed that all actions had been completed.

 

1451      FINANCIAL REPORT

The Secretary issued a financial report showing a month by month analysis of the income and expenditure account.

The books have now been passed to the secretary who can now prepare last years accounts for audit.

A copy of the accounts presented are attached to the agenda in the file.

 

1452     ONE VOICE WALES

The Chair gave a short report on the current position and read out the report from Janet Finch Saunders AM.

It was AGREED that the situation would be reviewed at the meeting to be held on 27th January 2012 after Janet Finch Saunders will possibly have some more news.

 

1453      REPORT FROM THE WORKING GROUP

The minutes of the meeting September are recorded on file and copies issued to each member.  These were received without comment.

 

1454       WELSH LANGUAGE POLICY

The Meeting was issued a copy of the Blue Welsh Language Policy (lowest level) and after a short discussion it was AGREED that this be adopted as WELSH LANGUAGE POLICY for the Association.

The document is to be refined to make it relevant to the Association and to publish same as formal policy.  The draft policy is to be placed on the Web Site under Documents.

 

1455        ANNUAL CONFERENCE

The paper outlining the Conference to be held on 10th March 2012 at the Springfield Hotel in Holywell was issued with the minutes.

The layout and workshop subjects were approved.  The main speaker is hoped to be Carl Sargeant AM and a local MP is to be invited to be the second speaker.

The meeting AGREED that the full cost of the event (£26 per head) is to be met by delegates. The cost will include everything for the day including lunches, teas and coffees etc.

 

1456        PLANNING AND UNDERSTANDING APPLICATIONS

A paper was issued with the agenda.  There was a short discussion around the subject with differing levels of service in different authorities.

The question of having applicants and public at meetings was discussed.  The Town and Community Council may invite whoever they wish to meet with them as they are consultees.

However, County Councillors are in a different position and need to consider when it is appropriate to take part in planning matters at community council level.

 

1457        CODE OF CONDUCT

After a short discussion it was agreed there was no need to adopt a code of conduct as every member present was bound by their own Council’s code of conduct.    

 

1458        WEB SITE and PUBLICITY

The Association was informed that a new web site is being prepared which will be bi-lingual and be interactive.

When it is ready the outline will be presented to the Association.

The web site address is WWW.northwalesassociation.org.uk

 

1459      ASSOCIATION LOGO

The Association considered the adoption of a logo.

It was AGREED that the secretary would circulate details of a competition aimed at the schools over the Associations area with a prize of £50 and a framed certificate for the winning school design of logo.

The logo’s can be considered at the January meeting.

 

1460        GENERAL DISCUSSION

The chair invited the meeting to put forward items of concern for future meetings and to update the meeting with anything going on within their areas:

 

Llandudno Council reported on their cycle routes progress.

Flint Town Council expressed concern over the closure of Community Hospitals.

Cllr J J M Woolley expressed concern over the schools assessments which often do not reflect the actual standards of schools.

Abergele Town Council expressed concern over housing allocation numbers for their area.  This appears to be a wider problem. The item is to be added to the next agenda.

Connah’s Quay expressed grave concern regarding the proposed siting of a waste treatment plant and possible incinerator in North Wales and particularly in the heavily poluted Deeside strip of Flintshire and asked for a wider debate at a future meeting.

Bangor City Council also expressed reservations and revealed that this plant could be a Bio-mass operation but details were sketchy at present.

 

1461       DATE OF NEXT MEETING (AGM AND QUARTERLY MEETING)

To be held at Llandudno at 10.30am on Friday 27th January 2012

1462       ACTIONS TO BE TAKEN FOR NEXT MEETING

The following actions are to be taken for the next meeting:

    1.    A press release to be issued to the media.

2.    The area AM’s and PM’s to be kept fully informed of the Associations activities.

3.    Accounts with supporting papers to be prepared for audit for year to March 2011.

4.    Welsh Language Policy to be drafted.

5.    The Annual Conference to be finalised.

6.     The following to be added to the January 2012 agenda:

                The Closure of Community Hospitals

                School assessments – visiting speaker

                Local Development Plans.

7.           Letter of appreciation to be sent to Gill Hayes.

8.           Logo competition for schools.