Minutes October 2013 (Buckley)

Minutes Of the quarterly meeting held at the Buckley Town Council Offices at 10.30am on Friday 18th October 2013

 

A record of those present and apologies registered is:

 

Officers Cllr Mariette Roberts(chair of the meeting)Robert Robinson(Secretary & Treasurer)

Cllr Ken Stone (Elected Vice President)

Alan Guinn (retiring President)Cllr Ken Iball (retiring Vice President)Cllr Joan Butterfield (Elected President)
ABERGELE TOWN COUNCIL Cllr Richard G Waters Cllr John A MacLennanCllr Brian C Roberts
ARGOED COMMUNITY COUNCIL Cllr M Jones
BANGOR CITY COUNCIL  Cllr Derek Hainge
BAGILLT  COMMUNITY COUNCIL Cllr C R Williams
BAY OF COLWYN TOWN COUNCIL Cllr Lindsay GriffithsCllr Mrs H Meredith Tina Earley ClerkCllr Mrs RoyCllr Perry 
BUCKLEY TOWN COUNCIL Cllr A WilliamsCllr A WoolleyM Wright Town Clerk Cllr J WoolleyCllr N Ditchburn (Mayor)
CAERWYS TOWN COUNCIL  Cllr  Webb
CAIA PARK COMMUNITY CONCIL    
CONNAH’S QUAY TOWN COUNCIL Cllr Carol GraingerCllr P AttridgeCllr R HillIan Jones (Clerk)
CONWY TOWN COUNCIL
DENBIGH TOWN COUNCIL  Cllr R BartleyCllr Mrs Bowe
FLINT TOWN COUNCIL Cllr Lorna JonesCllr David CoxCllr Terry Renshaw
HAWARDEN COMMUNITY COUNCIL  
HOLYWELL TOWN COUNCIL Cllr Karin DaviesCllr P York Colin Pierce (clerk)Cllr P Curtiss
LLANFAIR CAEREINION TOWN COUNCIL  Cllr K Astley Ivernia Watkin (Clerk)
LLANDUDNO TOWN COUNCIL Cllr Brian Bertola Cllr Ann Yates
LLANASA TOWN COUNCIL
LLANFAIRFECHAN TOWN COUNCIL Cllr C Gell
LLANDRINO & ARDLEEN COMMUNITY COUNCIL C Davies (Clerk)
LLANDYSILIO COMMUNITY COUNCIL C Davies (Clerk)
LLANGOLLEN TOWN COUNCIL
MEINAI BRIDGE TOWN COUNCIL MayorDeputy Mayor
Town Clerk
NEWTOWN TOWN COUNCIL
PENMAENMAWR TOWN COUNCIL
PRESTATYN TOWN COUNCIL  Nigel Alcott Town Clerk
RHOSLLANNERCHRUGOG COMMUNITY COUNCIL
RHUDDLAN TOWN COUNCIL Cllr J T JonesCllr G H Williams
RHYL TOWN COUNCIL Cllr D SimmonsGareth Nichols (Clerk)  Cllr J Chamberlain-Jones
RUTHIN TOWN COUNCIL
SHOTTON TOWN COUNCIL
ST ASAPH CITY COUNCIL Cllr Elsie PowellCllr Barbara Rust
TOWYN AND KINMELL BAY TOWN COUNCIL Cllr Ken Stone (Host Mayor)Cllr McLoughlin Hayley Parks (Clerk)
WELSHPOOL TOWN COUNCIL  Cllr Estelle BleivasCllr Chris DaviesCllr Ann Holloway

1603   Minutes Silence

The meeting stood in silence for one minute in memory of the sad passing away of Nigel Jones Town Clerk of Flint Town Council.

1604   Welcome by the Town Clerk of Buckley Town Council

The Town Clerk welcomed the meeting to the Town of Buckley.

1605   Notice of the meeting

The notice of the meeting was accepted.

 

1606   Minutes of the last meeting

The minutes of the last meeting were accepted as a correct record.

  

1607   Actions taken since the last meeting

The secretary reported on actions taken since the last meeting as set out in the agenda papers kept on file.

 

1608    Health  Matters – Letter from Leslie Law

The meeting received a copy of the letter from Leslie Law.

It was agreed that as the subject was so important that the secretary takes the following actions:

            a)         To place the item on the agenda of the next meeting.

            b)         To send a letter to Leslie Law seeking assurances on

                        ambulance timings.

 

1609   One Voice Wales

A copy of a proposed letter with attachments was circulated to the meeting.
After some debate the meeting agreed that the secretary takes the following actions:

            a)         To send the letter with attachments with all AM’s in Mid and

                        North Wales.

            b)         To send a separate letter with the above (a) to the First Minister.

            c)         The meeting confirmed that the minutes and agenda should continue to be sent to One Voice Wales.

The Secretary reported on the finances and a financial statement was issued with the agenda.

The Audit had been completed.

1611   Annual Conference 2014

The meeting received a recommendation form the Executive Meeting which was agreed as follows:

                        Venue                        Connah’s Quay

                        Timings                     10am  to 1pm to be followed by lunch

There was also a discussion on programme. The secretary will provide for the next meeting three alternative programmes for consideration.  One is to contain the AGM and two speakers, the second the AGM, one speaker and a debate on a current issue and the third the AGM with one speaker and workshops.

1612  January Quarterly Meeting

The meeting considered the alternative menu options for the meeting in Llandudno in January 2014.  A vote was taken and option 1 on the menu card is to be taken forward.

1613  Executive Meeting

The minutes of the last Executive Meeting had been circulated with the minutes. These were received.

 

1614   Elections for President and Vice President

The Meeting took nominations from the floor and the following persons were elected to serve until the AGM in 2018:

            President                   Cllr Joan Butterfield                        Unopposed

            Vice President          Cllr Ken Stone                                 Unopposed

1615   Presentations to the Past President and Vice President

The secretary had available an engraved gavel for Alan Guinn the immediate past President in recognition of his exceptional service.

The secretary had available a framed certificate for Ken Iball the immediate past Vice President in recognition of his service over many years.

In view the fact that neither were present arrangements will be made to deliver the presentations to them.

1616   Framework for delivering integrated health and social care

The Meeting considered the paper issued with the agenda.  It was agreed that the paper as presented should be sent in response to the consultation with the following addition:

                        The need for monitoring so that if there are shortfalls they are

                        picked up very early.

1617   VAT and refurbishment of property

A discussion took place around VAT and empty property which appears to remain un-refurbished due to the current position. The matter was raised against a background of open space being eaten into by new development. The secretary pointed out the open space guidelines which are set out under the 6 acre rule. (this is a guideline of 6 acres of public open space to 1,000 head of population).

The meeting agreed that this item should be place on the Agenda for the January meeting in Llandudno with full information so that members can consult their Councils before a full discussion.

1618   Rail Matters

The secretary updated the meeting on the two rail lines as follows:

North Wales Line

The electrification of this line is many years off as it is claimed by the Welsh Assembly that a business case is difficult to put forward at present. The subject is to be monitored.

Mid Wales and Cambrian Lines

The secretary is also secretary to the Shrewsbury/Aberystwyth Rail Committee and they are (on instructions from Edwina Hart) carrying out a survey along the line so that recommendations can be made to the Minister by the middle of November with regard to enhanced rail times.

The trains on this line need to be fitted with the ETRMS system. These trains also form part of the North Wales line service so there maybe some changes to the type of trains used to meet needs and technology.

The meeting will be informed of the results at the next meeting.

 

1619   Regeneration Funding

The paper on regeneration funding was issued with the agenda. The point being that some authorities are not included in the list of who can bid for the funding. Information came from the floor that all Counties were approached but only those on the list made it to the next stage.

The secretary is to write to seek clarification on the method of selection used.

1620   Public Toilet Provision

The meeting considered public toilet provision.  Many Counties are now cutting this service due to budget restraints.  The secretary gave an outline of the cost of running a set of public toilets:

            Rates                                      £2,500

            Electric                                   £2,500

            Water                                      £2,000

            Stock                                      £2,000

            Insurance                                 £500

            Hand dryers                          £1,000

            San bins                                £1,000

            Repairs                                  £2,000

            Cleaning                               £8,000

            Total estimated cost                                     £21,500

The issue of how you deal with disabled emergency calls needs to be considered.

The meeting felt that each Council should make its own decisions on the taking over of public services and not take a general stand.  However, budget cuts will be a main item agenda in due course including funding arrangements.

1621   Consultation on Public Workforce

The meeting considered the paper circulated to the meeting regarding the above. There were two points of discussion:

            a)         A letter from Llandudno Council was considered complaining about

                        the secretary putting out a letter before any discussion. It was pointed

                        out that the letter was issued for discussion and not just sent.  The

                        meeting confirmed that the secretary reports and presents matters in

                        the way that the Association wishes and was fully supported by the

                        meeting.   A letter of response is to be sent to Llandudno Council by

                        the Chair.

            b)         The draft letter was considered and approved subject to the removal of the notes under item no 8.

1622   Crown Post Offices in North Wales

The meeting was made aware of the closure of a number of Crown Post Offices.  There are 20 such offices in Wales and the closure programme will affect 8 of them.  North Wales has 4 such Crown Post Offices including Holywell, Rhyl and Holyhead.  The meeting agreed to send at letter of objection to the authorities with regard to these closures.

The Meeting AGREED to write a letter of support to Bangor City Council and also to write to the Welsh Assembly seeking the works to stop pending further consultation.

 

1623   Date of next meeting:

The meeting noted the following forthcoming meetings:

            Quarterly Meeting:

            Friday  24th January 2014 at Venue Cwmru Llandudno at 10.30am

            Executive Meeting:

            Friday  13th December 2013 at  Rhyl Town Council Offices at 10.30am

 

1624   Actions to be taken forward

The following actions are to be taken forward:

a)    Post information on the web site

b)    Letter to Leslie Law on ambulance times

c)    Add the letter from Leslie Law to the next agenda

d)    Add VAT on empty property to the next agenda

e)    Programmes for the AGM to be presented to the next meeting

f)     Letters to AM’s and first minister regarding One Voice Wales to be sent

g)    Letter on consultation regarding  the Workforce

h)    Consultation to be submitted on a framework for integrated care

i)    Letter on regeneration funding to be sent seeking guidelines.

j)    Letter to be sent objecting to the closure of Crown Post Offices