Minutes Annual Meeting 18th July 2014

NORTH AND MID WALES ASSOCIATION

OF

LOCAL COUNCILS

 

MINUTES

 

Of the Annual Meeting held at The Civic Halls Connah’s Quay at

10.30am on Friday 18th July 2014

 

A record of those present and apologies registered is:

 

 

Council

 

Present

 

Apologies

 

Officers

Cllr Derek Hainge (Chair)

Cllr Eve Butler (Vice Chair)

Robert Robinson

(Secretary & Treasurer)

Cllr Joan Butterfield (President)

Cllr K Stone  (Vice President)

  

 

ABERGELE TOWN COUNCIL

Cllr B Roberts Mayor

Cllr Richard Waters

 Cllr John A MacLennan

Mandy Evans Clerk

 

ARGOED COMMUNITY COUNCIL

R Hampton-Jones Town Clerk

 

BANGOR CITY COUNCIL

See Officers

 

BAGILLT  COMMUNITY COUNCIL

Cllr C R Williams

 

BAY OF COLWYN TOWN COUNCIL

Cllr Lindsay Griffiths

Cllr Mrs H Meredith

Tina Earley Clerk

Cllr Mrs Roy

BUCKLEY TOWN COUNCIL

Cllr A Williams

Cllr A Woolley

Cllr N Ditchburn

Cllr J J M Woolley

CAERWYS TOWN COUNCIL

Cllr J Webb

 

CAIA PARK COMMUNITY CONCIL

 

 

CONNAH’S QUAY TOWN COUNCIL

Cllr Carol Grainger

Cllr P Attridge

Cllr R Hill

Ian Jones (Clerk)

 

CONWY TOWN COUNCIL

 Cllr R Parkes

Cllr H Roberts

 

 

DENBIGH TOWN COUNCIL

 

 

Cllr R Bartley

Cllr M Bowe

Cllr R Parkes

FLINT TOWN COUNCIL

 Cllr Terry Renshaw

Cllr David Cox

Cllr Lorna Jones

A Loveridge Town Clerk

 

 

 

HAWARDEN COMMUNITY COUNCIL

 

 

HOLYWELL TOWN COUNCIL

Cllr P York

Cllr P Curtiss

C Pierce Clerk

Cllr Karin Davies

LLANFAIR CAEREINION TOWN COUNCIL

 Cllr K Astley

Vicki Griffith Town Clerk

 

LLANDUDNO TOWN COUNCIL

Cllr Brian Bertola

 

 T Wildermouth Town Clerk 

LLANASA TOWN COUNCIL

 

 

LLANFAIRFECHAN TOWN COUNCIL

 

Cllr C Gell Mayor

 

LLANDRINO & ARDLEEN COMMUNITY COUNCIL

 

C Davies (Clerk)

LLANDYSILIO COMMUNITY COUNCIL

 Cllr Frances Buckingham

C Davies (Clerk)

LLANGOLLEN TOWN COUNCIL

 

 

MEINAI BRIDGE TOWN COUNCIL

 Cllr M Davies Mayor

 

 Cllr H Hunt

Ms L Powell Town Clerk

PENMAENMAWR TOWN COUNCIL

 Cllr M Baines

 

PRESTATYN TOWN COUNCIL

  Cllr J Szabo Mayor

 

 

RHOSLLANNERCHRUGOG COMMUNITY COUNCIL

 

 Mrs W Owens Town Clerk

RHUDDLAN TOWN COUNCIL

 Cllr G Williams

Cllr C Jones

 

RHYL TOWN COUNCIL

Cllr D Simmons  

 Cllr J Chamberlain-Jones

G Nickels Town Clerk

RUTHIN TOWN COUNCIL

 Cllr S Beach

Cllr E Wyn

 

SHOTTON TOWN COUNCIL

 

 

ST ASAPH CITY COUNCIL

Cllr Barbara Rust

Cllr P Scott Mayor

 Cllr Elsie Powell

 

TOWYN AND KINMELL BAY TOWN COUNCIL

 Cllr M Roberts

Cllr B McLaughlin

Hazel Parkes Clerk

 

WELSHPOOL TOWN COUNCIL

Cllr Ann Holloway

Cllr Estelle Bleivas

 

 Cllr Chris Davies

 

 

 

 

 

 

 

1678   Welcome by Chair of Connah’s Quay Town Council

 

1679   Address with questions and answers

The meeting welcomed Darren Miller AM for Clywd West on the subject of the Williams Report and the Reform of Town and Community Councils

 

            i)          An overview on the Williams Report.

                        Voluntary amalgamation of County Councils to take place.

                        January 2015 Bill expected to take forward amalgamation of

                        County Councils.

            ii)         The Secretary read out the following Welsh Government                         

                        statement from the White Paper dated  8th July 2014:

                        No 17. The Commission found the number and scale of Town                    

                        and Community Councils to be  problematic and they expressed concerns

                       around their accountability,  representativeness and their ability to understand

                       and articulatelocal needs. They concluded the Community Council sector is                   

                       in need of reform. The Commission recognised theimportance of harnessing

                       the voice of the citizen as a force forimprovement but acknowledged the

                       processes and practices for doing so were sporadic, inconsistent and

                      often ineffective.   

            iii)        The speaker felt that bringing Town and Community Councils

                        together may prove more difficult than at first sight.

            iv)        There will be reform to Town and Community Councils.

            v)         The speaker would like more involvement by Town and

                        Community Councils with regard to Planning Applications.

            vi)       Members asked questions around the following subjects:

                                    Payment for Town and Community Councillors

                                    Delivery of services and money from Principle Authorities.

                                    Double taxation.

                                    Mid and North Wales does not get fair share of money.

                                    1b Road Scheme in South Wales poor use of resources.

                                    Local identity of local councils when clustering an issue.

                                    Counties will only deliver (in time) statutory services.

                                    Attracting new Councillors very difficult.

                                    More active Councils generally attract more candidates.

 

The final Question was put asking the speak to confirm what the Association should be doing with regard to the Williams Report and the White Paper of 8th July 2014. 

Darren Millers said he felt the Association should prepare its own document on the way forward for Town and Community Councils and present it to the Welsh Government.

 

1680   Notice of the meeting

The notice of the meeting was accepted.

 

1681  Attendance

The attendance and apologies record was passed around for completion.

 

1682   Minutes of the last meeting

The meeting approved the minutes of the Annual Meeting held in Connah’s Quay in July 2013.

 

1683    Chair Address (Cllr M Roberts)

The meeting received a report on the last years activities from Cllr M Roberts.

 

1684   Election of Chair for the ensuing year

The meeting elected Cllr D Hainge as chair for the ensuing year.

 

1685     Presentation of Gavel

Cllr D Hainge presented a glass engraved gavel to the retiring Chair Cllr M Roberts.

 

1686    Election of Vice Chair for the ensuing year

The meeting elected Cllr Eve Butler as Vice Chair for the ensuing year.

 

1687    Election of Secretary/Treasurer

The meeting elected Robert Robinson as Secretary/Treasurer for the ensuing year.

 

1688    Election of Assistant Secretaries

The meeting elected Ian Jones, T Earley and Cllr E Butler to assist the secretary in the ensuing year.

 

1689    Election of Executive for the ensuing year

The following were elected to served on the Executive for the  ensuing year:

            Cllr D Hainge Chair

            Cllr E Butler Vice Chair

            Cllr M Roberts Immediate Past Chair

            Cllr J Butterfield President

            Cllr B Bertola

            Cllr A Holloway

            Cllr T Renshaw

            Cllr H Meredith

            Robert Robinson Secretary

 

1690   Appointment of Auditors

The meeting appointed Cllr T Renshaw and Cllr Cox as Auditors for the ensuing year.

 

1691   Financial Report

The meeting approved the annual accounts as presented to 31.3.2014.

The Secretary pointed out the excess of expenditure over income due to the Web Site and Translation costs.

 

 1692  Subscriptions and lunches

The Meeting considered subscription and meal costs for 2014-2015

The Executive recommends the following fees for the next period:

                        Towns/Cities over 10,000 population                               £75pa.

                        Towns/Communities 5,0001 to 9,999 population          £50pa.

                        Towns/Communities 4,999 and under population        £35pa.

The Executive recommends that the meal cost is increased  to £15 per head.

 

The Meeting APPROVED the increase in meal cost but left the matter of Membership Fees until a Special Meeting to be held on 24th October.

1693   Dates for meetings 2014-2015

The meeting confirmed the following meeting dates for the ensuing year:

            Quarterly Meetings

                        26th September 2014          Welshpool

                        24th October 2014               Connah’s Quay

                        23rd January 2015              Buckley

                        24th April 2015                     Rhyl

                        17th July 2015 (annual meeting) – Connah’s Quay.

            10.30am start in all cases.

 

            Executive Meetings

                        12th September 2014

                        12th December 2014

                        13th March 2015

                        12th June 2015

            10.30am start in all cases.  Meetings held at Rhyl Town Council      Offices.