Minutes quarterly meeting – 11th April 2014

NORTH AND MID WALES ASSOCIATION

OF

LOCAL COUNCILS

 

MINUTES

 

Of the quarterly meeting held at The Royal Oak Welshpool at

10.30am on Friday 11th April 2014

 

A record of those present and apologies registered is:

 

 

Council

 

Present

 

Apologies

 

Officers

Cllr Mariette Roberts

(chair)

Cllr Derek Hainge

(Vice Chair

Robert Robinson

(Secretary & Treasurer)

Cllr Joan Butterfield (President)

  Cllr K Stone

(Vice President)

ABERGELE TOWN COUNCIL

 

 Cllr John A MacLennan

 

ARGOED COMMUNITY COUNCIL

 

 

BANGOR CITY COUNCIL

Cllr E Butler

 

BAGILLT  COMMUNITY COUNCIL

Cllr C R Williams

 

BAY OF COLWYN TOWN COUNCIL

Cllr Lindsay Griffiths

Cllr Mrs H Meredith

 

Tina Earley Clerk

Cllr Perry

Cllr Mrs Roy

Cllr V Smith 

BUCKLEY TOWN COUNCIL

Cllr A Williams

Cllr A Woolley

Cllr N Ditchburn

Cllr J J M Woolley

CAERWYS TOWN COUNCIL

Cllr J Webb

 

CAIA PARK COMMUNITY CONCIL

 

 

CONNAH’S QUAY TOWN COUNCIL

Cllr Carol Grainger

Cllr P Attridge

Cllr R Hill

Ian Jones (Clerk)

 

CONWY TOWN COUNCIL

 Cllr B Chapman

 Cllr H Roberts

 

DENBIGH TOWN COUNCIL

 

 

 

FLINT TOWN COUNCIL

 Cllr Terry Renshaw

Cllr David Cox

Cllr Lorna Jones

A Loveridge Town Clerk

HAWARDEN COMMUNITY COUNCIL

 

 

HOLYWELL TOWN COUNCIL

Cllr Karin Davies

Cllr P York

Cllr P Curtiss

C Pierce Clerk

LLANFAIR CAEREINION TOWN COUNCIL

 Cllr K Astley

 

 

LLANDUDNO TOWN COUNCIL

Cllr Brian Bertola

 

 Cllr T Davies

Cllr A Yates 

LLANASA TOWN COUNCIL

 

 

LLANFAIRFECHAN TOWN COUNCIL

Cllr C Gell Mayor

 

 

LLANDRINO & ARDLEEN COMMUNITY COUNCIL

 Representative present.

C Davies (Clerk)

LLANDYSILIO COMMUNITY COUNCIL

 Cllr Frances Buckingham

C Davies (Clerk)

LLANGOLLEN TOWN COUNCIL

 

 

MEINAI BRIDGE TOWN COUNCIL

 

 

 Cllr M Davies

Cllr H Hunt Mayor

Ms L Powell Town Clerk

PENMAENMAWR TOWN COUNCIL

 

 

PRESTATYN TOWN COUNCIL

  

 N Acott

 

RHOSLLANNERCHRUGOG COMMUNITY COUNCIL

 

 

RHUDDLAN TOWN COUNCIL

 

 

RHYL TOWN COUNCIL

Cllr D Simmons  

 Cllr J Chamberlain-Jones

 

RUTHIN TOWN COUNCIL

 Cllr S Beach

Cllr E Wyn

 

SHOTTON TOWN COUNCIL

 

 

ST ASAPH CITY COUNCIL

 

 Cllr Elsie Powell

Cllr Barbara Rust

TOWYN AND KINMELL BAY TOWN COUNCIL

 

 

Hazel Parkes Clerk

Cllr B McLaughlin

WELSHPOOL TOWN COUNCIL

Cllr Ann Holloway

Cllr Estelle Bleivas

Cllr Chris Davies

Cllr John & Mrs Joan Meredith

(Mayor and Mayoress of Welshpool)

 

 

 

 

 

 

1659   Welcome by the Mayor of Welshpool Town Council

The Mayor welcomed the meeting to the Town of Welshpool.

 

1660   Notice of the meeting

The notice of the meeting was accepted.

1661   Minutes of the last meeting

The meeting approved the minutes of both the 24th January and 21st February meetings.

 

1661   Actions taken since the last meeting

The secretary reported on all actions taken since the last meeting. All actions had been completed.

 

1662   Financial Report

The meeting received the financial report.

It was pointed out that the loss for the year will be around £1,200 being made up of the web site and translation costs.

The level of fees is to be reviewed at the AGM.

 

1663   Minutes of the Executive Meeting held on 14th March 2014

The meeting received the minutes of the Executive Meeting.

 

1664   Local Democracy and Boundary Commission

An update was given by the Secretary including reading out a letter from the First Minister on the subject.

It was agreed that this was a very important subject affecting all Town and Community Councils.
The Secretary confirmed the both Mark Isherwood and Janet Finch Saunders will be at the AGM at which the above subject will be the main item on the agenda.

 

1665   Health Debate

The Meeting received two updates as follows:

 

 North Wales Study

Ian Jones gave an outline of progress with regard to the North Wales        

Study.  A draft questionnaire had been produced and will be refined as      

time passes. A further meeting is to be held later in the month.   

Members were asked to give Ian their details of contact so that he can       

ensure all are informed.

Cllr T Renshaw was elected Chair of the working group.

 

 Mid Wales Study

The Mid Wales Study is to take place in July 2014. The Secretary

is working with Mark Longhurst and Paul Lewelyn (Welsh Government

leaders of the Study) with regard to the area served by Shrewsbury

Hospital. The overall plan for  the survey is being set up now.

 

Web Site

It was agreed it would be a good idea to have a web site for bothHealth Surveys with a link to both the North and Mid Wales Studies.

 

 

1666    Welsh Translation Cost

After discussion the following was agreed:

a)         To contact the Welsh Language Commission to seek advice on our obligations.

b)         To consider the matter at the AGM and to consider the costimplications with regard to level of fees.

 

1667   Flood Plain and Planning related issues

T Meeting considered this important subject and after a full discussion agreed that a letter is sent to all County Councils and the

Welsh Government expressing the following:

 

a)         The Association understands the pressures on the need for newhomes.

b)         To encourage both Parliament and the Assembly to ensure that enough money is available to provide

adequate sea defences and a management programme for the maintenance of culverts and rivers.

c)         To encourage the authorities to protect the towns and villages along the coast and where absolutely necessary

to compensation properly homes which are affected by the lack or removal of  such defences.

d)         Extreme care should be taken when considering new developments on flood plains.

e)         The Association supports new designs of homes which allow for flood risk and formal guidance should be given on this subject.

f)          There should be a reasonable approach to upper floor uses in the flood plain areas.

g)         The Association suggests that the above should form overall  policy in Local Development Plans in all areas.

h)        The consultation with Town and Community Councils should bemeaningful when considering flood plain issues and such views            

gained should be treated as a material consideration.

i)          The Association supports the governments negotiations for insurance cover help in flood plain areas and urges the government to

include both  residential and small business within any scheme.

 

1668   Cheque signatories

The Meeting noted the following:

 

a)    Repeal of section 150(5) of the Local Government Act 1972

Following the approval of Parliament and the Welsh Assembly,  the Minister will shortly be making a legislative reform

 order repealing the statutory requirement  for 2 elected members  to sign cheques and other orders for payment.

 

 

1669   Agenda issue

The Meeting considered if a response was needed with regard to issuing of agenda.  See below:

 

Government move to allow councils to send agendaselectronically welcomed    Published 14th March 2014       

Eric Pickles, Secretary of State for Communities and Local   

Government, has told the Communities and Local Government       

Committee that the Government plans to legislate to allow councillors to be sent agendas for council meetings electronically. It was raised during the Committee’s:  In Pickles evidence session it was pointed out that councils are currently required to send councillors meeting agendas in hard copy.  A number of Twitter users, including several parishes, had submitted questions asking the Government to change the law so that councils could send agendas electronically, something for which SLCC has been pressing for several years.
Commenting, Clive Betts MP, Chair of the Communities and Local

Government Committee, said:      

“I was surprised to learn that councils in the 21st Century are    

prevented by law from sending out electronic copies of their                  

agendas. Judging by the number of tweets we received, however,        

this is certainly a matter of concern for those working in local    

government. 

 

After discussion it was felt that no response should be made either way.

 

1670    Policy of the Association

The Policy of the Association was set in 2010 and was to run for 3 years. The Policy was considered and was confirmed to stay the same subject to changing the name to the new one.

This item will now go to the AGM for approval.

 

1671    Future topics for discussion

The meeting considered topics for future meetings – those chosen in 2010 have all been addressed in the past 3 years.  The following was agreed and is to be taken to the AGM for final approval.

 

1.         William’s Report – formation of policy in due course.

2.         Health Study – North and Mid Wales.

3.         Transfer of services to Local Councils – funding issues.

4.         Transport improvements in both Mid and North Wales.

            (to include Cambrian Line, Chester to Holyhead Line electrification and the future of bus passes.)

5.         Monitoring of the Planning Bill and its effects.

6.         Funding of Town and Community Councils.

7.         Educational matters – monitoring of reports and performance of our schools.

8.         Flooding and building on flood plains.

 

1672        Membership

The idea of a membership flyer was approved in the form issued but is to be held back until after the July meeting when any new fees are set.

 

1673    Any other business

The meeting considered the following items of interest:

           

Police Commissioner for North Wales

The Secretary was asked to gain latest statistics for the last few yearsto see what improvements have been made and to make such      

information available for the next meeting.

 

1674    Date of next meeting

The Secretary confirmed the date for the next AGM and quarterly meeting to be held on Friday 18th July 2014 at 10.30am at the Civic Halls Connah’s Quay.

 

 1675    Web Site

The meeting receive an update on the web site which is now fully in place.

 

1676         Press release

The Secretary is to issue a press release with regard to the meetings activities.

 

1677     Actions taken forward:

The following actions are to be taken forward:

 

 a)         Press release to all local papers, BBC and local web sites.

 b)         Letter to Police Commissioner to gain statistics.

 c)         Letter to Welsh Language Commission on obligations.

 d)         Letters to County Councils and Welsh Assembly with regard to flood plain issues.

 e)         To all policy and suggested topics for the 3 year programme to the AGM Agenda.

 f)          To add the membership flyer to the AGM.