Minutes Quarterly Meeting 18th July 2014

NORTH AND MID WALES ASSOCIATION

OF

LOCAL COUNCILS

 

MINUTES

 

Of the quarterly meeting held at The Civic Halls Connah’s Quay at

11.15am on Friday 18th July 2014

 

A record of those present and apologies registered is:

 

 

Council

 

Present

 

Apologies

 

Officers

Cllr Derek Hainge (Chair)

Cllr Eve Butler (Vice Chair)

Robert Robinson

(Secretary & Treasurer)

Cllr Joan Butterfield (President)

Cllr K Stone  (Vice President)

  

 

ABERGELE TOWN COUNCIL

Cllr B Roberts Mayor

Cllr Richard Waters

 Cllr John A MacLennan

Mandy Evans Clerk

 

ARGOED COMMUNITY COUNCIL

R Hampton-Jones Town Clerk

 

BANGOR CITY COUNCIL

See Officers

 

BAGILLT  COMMUNITY COUNCIL

Cllr C R Williams

 

BAY OF COLWYN TOWN COUNCIL

Cllr Lindsay Griffiths

Cllr Mrs H Meredith

Tina Earley Clerk

Cllr Mrs Roy

BUCKLEY TOWN COUNCIL

Cllr A Williams

Cllr A Woolley

Cllr N Ditchburn

Cllr J J M Woolley

CAERWYS TOWN COUNCIL

Cllr J Webb

 

CAIA PARK COMMUNITY CONCIL

 

 

CONNAH’S QUAY TOWN COUNCIL

Cllr Carol Grainger

Cllr P Attridge

Cllr R Hill

Ian Jones (Clerk)

 

CONWY TOWN COUNCIL

 Cllr R Parkes

Cllr H Roberts

 

 

DENBIGH TOWN COUNCIL

 

 

Cllr R Bartley

Cllr M Bowe

Cllr R Parkes

FLINT TOWN COUNCIL

 Cllr Terry Renshaw

Cllr David Cox

Cllr Lorna Jones

A Loveridge Town Clerk

 

 

 

HAWARDEN COMMUNITY COUNCIL

 

 

HOLYWELL TOWN COUNCIL

Cllr P York

Cllr P Curtiss

C Pierce Clerk

Cllr Karin Davies

LLANFAIR CAEREINION TOWN COUNCIL

 Cllr K Astley

Vicki Griffith Town Clerk

 

LLANDUDNO TOWN COUNCIL

Cllr Brian Bertola

 

 T Wildermouth Town Clerk 

LLANASA TOWN COUNCIL

 

 

LLANFAIRFECHAN TOWN COUNCIL

 

Cllr C Gell Mayor

 

LLANDRINO & ARDLEEN COMMUNITY COUNCIL

 

C Davies (Clerk)

LLANDYSILIO COMMUNITY COUNCIL

 Cllr Frances Buckingham

C Davies (Clerk)

LLANGOLLEN TOWN COUNCIL

 

 

MEINAI BRIDGE TOWN COUNCIL

 Cllr M Davies Mayor

 

 Cllr H Hunt

Ms L Powell Town Clerk

PENMAENMAWR TOWN COUNCIL

 Cllr M Baines

 

PRESTATYN TOWN COUNCIL

  Cllr J Szabo Mayor

 

 

RHOSLLANNERCHRUGOG COMMUNITY COUNCIL

 

 Mrs W Owens Town Clerk

RHUDDLAN TOWN COUNCIL

 Cllr G Williams

Cllr C Jones

 

RHYL TOWN COUNCIL

Cllr D Simmons  

 Cllr J Chamberlain-Jones

G Nickels Town Clerk

RUTHIN TOWN COUNCIL

 Cllr S Beach

Cllr E Wyn

 

SHOTTON TOWN COUNCIL

 

 

ST ASAPH CITY COUNCIL

Cllr Barbara Rust

Cllr P Scott Mayor

 Cllr Elsie Powell

 

TOWYN AND KINMELL BAY TOWN COUNCIL

 Cllr M Roberts

Cllr B McLaughlin

Hazel Parkes Clerk

 

WELSHPOOL TOWN COUNCIL

Cllr Ann Holloway

Cllr Estelle Bleivas

 

 Cllr Chris Davies

 

 

 

 

 

 

 

1694   Notice of the meeting

The notice of the meeting was accepted.

1695   Attendance

The attendance and apologies record was passed around for completion.

 

 

 

1696   Minutes of the last meeting

The meeting approved the minutes of the Quarterly Meeting held on 11th April 2014 in Welshpool.

 

1697   Actions taken since the last meeting

The secretary reported on all actions taken since the last meeting as follows:

 

a)         Press release to all local papers, BBC and local web sites.

            This was completed.

b)        Letter to Police Commissioner to gain statistics.

            A response had been received but only by way of general information

            and an Annual Report. The Secretary is to ask for crime figures

            for Persons and Property separately for the past 3 years in North

            Wales.

c)         Letter to Welsh Language Commission on obligations.

            A letter had been sent with no reply. The item is on the agenda for

            this meeting.

d)        Letters to County Councils and Welsh Assembly with regard toflood plain issues.

            A letter was sent with many replies covering policy on Flood Plains and

            the protection of them. The replies are available for any member to see

            by contacting the secretary.

e)         To approve policy and suggested topics for the 3 year programme

            This item was adopted at the last meeting and it was agreed this      should be added to the Policy of the Association.

f)          To Membership Flyer

            The membership flyer was approved in principle subject to including

            the membership fees when agreed for the ensuing year.

           

1698   Financial Report

The meeting received the financial report.

 

1699   Minutes of the Executive Meeting held on 14th March 2014

The meeting received the minutes of the Executive Meeting.

 

1700  Welsh Language

The meeting discussed the above the following was AGREED and is to be confirmed at a Special Meeting to be held on 24th October 2014.

 

            ‘The Association will move towards producing all documents

            with full equal status between the Welsh and English Languages

            without putting a final timescale upon such implementation’

 

The Secretary pointed out that the above implementation will need to be by others as his own time does not permit any more time allocation to North and Mid Wales Association work.  The meeting accepted this situation.

 

The meeting also discussed how the translation would be accommodated and it was agreed that the most likely way forward is for the fees to be increased to cover such cost.

 

The meeting AGREED that the Executive should come up with a package of proposals to implement the bi-lingual policy above by Mid September so that Councils can consider the matter themselves before a vote is taken at the Special Meeting to be held on 24th October 2014.

 

1701   Web Sites for Local Councils

The meeting considered the Welsh Government Consultation paper on web sites for Local Councils.

The meeting AGREED the attached response.

 

1702   Business Improvement Districts

The meeting received the paper on the above for information.

 

1703   Living Wage Issue

This item is to be added to the October agenda.

 

1704   Health Studies

 

            North Wales Study

            Ian Jones gave an outline of progress with regard to the North Wales        

            Study.  A draft questionnaire had been agreed

            A letter from Leslie Law had been received but considered very

            negative. The study is ready to take place in the Autumn.

 

            Mid Wales Study

            The Mid Wales Study survey was completed on 15th July.

            The Secretary is working with Mark Longhurst and Paul Llewelyn            

             (Welsh Government leaders of the Study) with regard to the area     

             served by Shrewsbury Hospital. The Secretary outlined the key

            findings to date which were:

                        i)          Little criticism of Doctors/Nurses etc.

                        ii)         Administration falling short.

                        iii)        Prescription charges supported to have an NHS

                                    equal between England and Wales.

                        iv)        Expectations of the service from those over 60 years

                                    of age is greater than those of a younger age.

 

1705     Actions taken forward:

The following actions are to be taken forward:

 

            a)         Press release to all local papers, BBC and local web sites.

            b)         Letter to Police Commissioner to gain statistics.

            c)         Preparation of a Welsh Language Plan.

            d)         Respond to Web Site consultation.

             

1706  Dates for future meetings:

The meeting confirmed the following meeting dates for the ensuing year:

 

            Quarterly Meetings

                        26th September 2014          Welshpool

                        24th October 2014               Connah’s Quay

                        23rd January 2015              Buckley

                        24th April 2015                     Rhyl

                        17th July 2015                      Connah’s Quay.

            10.30am start in all cases.

 

            Executive Meetings

                        12th September 2014

                        12th December 2014

                        13th March 2015

                        12th June 2015

            10.30am start in all cases.  Meetings held at Rhyl Town Council      Offices.

 

 

APPENDIX

 

CONSULTATION PAPER ON WEB SITES FOR LOCAL COUNCILS

 

Questions

1.Do you agree that the draft Guidance is in keeping with the provisions of the

Local Government Democracy (Wales) Act 2013?

The Association agrees with the proposals in principle. 

 

2. Are you content with the proposed draft guidance for access to information

on Town and Community Councils ?

The Association agrees with the proposals in principle.  However, many small  Town and Community Councils do not have the expertise to provide a web site  with updated information as proposed. This will have a cost implication to those Councils and the Welsh Assembly should seriously consider awarding grant aid to help where it is needed.  The cost of such web sites of the type now required is often in excess of £3,000 and there also the cost of the time needed to keep it up to date.  There should be training available for Local Council Clerks by way of grant aid funding.

 

3. Are there any issues not mentioned which you would like the Welsh

Government to take into account?

The provision of the information required to meet the requirements is beyond what was originally proposed. The Association feels that name, contact details, agenda, minutes and statutory documents should be the only legal requirement for the web site provision.  A list of Councillors should also be provided where possible. The full requirements for the web site as proposed should only become law after an extended period of time.

The Association does not support any move to publish notices on the Web Site in place of notice boards & in the press, both are as important.

 The Welsh Government also needs to consider broadband speeds when setting dates for implementation (no point in putting up web sites no one can access due to broadband speeds).

 

4. Should you have any related issues which we have not specifically addressed, please let us know via the online response form

 

The Association does not support any proposal which seeks to remove the right of members to receive their information in the traditional paper form. However, the Association does support the right of members to receive their information electronically.

 

The Association supports bi-lingual sites in full if the Welsh Assembly made finance available to Local Councils to support such a requirement.

 

The Association represents over 30 larger Town and Community Councils in

Mid and North Wales. The consultation was discussed in full at a meeting of

the membership and the responses reflect the views of the membership.

 

The Association is prepared to give oral evidence to the relevant Committee if it were felt to be of value.